Administering e-Link : Parent Communication Form Administration : Changing the Recipient Email and Creating a Custom Header
Changing the Recipient Email and Creating a Custom Header
The Manage Email Options panel allows you to change the recipient of a parent’s e-mail without having to log into the server and run the VersaTrans Integration Service Administrator Utility (see, Implementing Parent Communication in the Tyler’s Versatrans Integration Administrator Utility User’s Guide). You can also create a custom header that will display on the Parent Communication Form.
Path:
Administration > Parent Communication Form
•
Follow the above path to display the Parent Communication Form Administration screen.
To change the recipient email:
1.
In the Recipient Email box enter the e-mail address of the individual/office that you want the parent’s e-mail messages sent to.
2.
Click Test Email to validate that mail can in fact be sent to that address, (e-mail server settings were correct and the e-mail address is valid).
3.
Click Save Email Options.
To create a custom header:
1.
Left click inside the formatting window and type whatever information that you want to display in the header.In the following example, we typed a message and then clicked the Format drop-down button to display a list of format selecting the Header 2 format.
2.
Next, we’ll insert a graphic but first you need to go out on the Internet, locate the graphic image you want to use and then copy it’s URL. For example, browse for “stop sign image: and open the image in a browser window. Right-click on the image and select Properties. Copy the URL displayed in the Properties dialog.
3.
Click to display the Insert Edit Image dialog and paste the URL into the Image URL box.
4.
Click the Appearance tab.
5.
Enter 100 x 100 (pixels) for the Dimensions and click Insert.
This how it should look in the Form Layout Options window
6.
Click Save Email Options.
7.
Go to Home and click the “Parent Communication” link.
8.
This is how the header you created should look like on the Parent Communication Form used by parents to send emails to the transportation office or other designated recipients.